SYNCHRONIZING FOLDERS

SYNCHRONIZATION MODULE

Dataprius is a system for businesses and professionals, as such it is not based on synchronization. Dataprius offers the ability to synchronize. The Synchronization should be used only in very specific and concrete cases.

Most cloud file systems force you to synchronize. Synchronization distributes company files, provokes conflicts, cause losses and goes against privacy and security. Dataprius synchronization tries to avoid these problems but there are times that synchronization is inevitable when working on a system for multiple users.

ACTIVE SYNCHRONIZATION

To activate synchronization it’s necessary to contact the technical staff of Dataprius, usually sending a message to technical support. After synchronization is enabled the buttons will appear in the application.

By just clicking on the synchronization button we can add folders to synchronization. Like any synchronizer these folders will be placed in the root folder tree of our Dataprius account.

To synchronize we can select folders on the computer or folders that are already on the Cloud. Up to 4 synchronized folders are allowed simultaneously.
Once the folders are selected to synchronize the process begins immediately.

ADVANTAGES OF NOT SYNCHRONIZING

When a company handles a large volume of files synchronization is completely unworkable. If a company stores in the cloud 200Gb, all files will be available immediately in an application such as Dataprius, however if synchronization is used you will have to wait for the 200Gb to synchronize.

If the information is already in the cloud. Is it really necessary to synchronize the folders on my computer? The advantages of not synchronizing using the application are as follow:

1) Efficiency. The files are always available from any computer at any time.You just need to open it and work on it. No need to download the other files in the folder.

2) Avoid dispersal of information. If the files are in the cloud, it becomes clear, how unnecessary to have all folders on each computer you use. This is very important for businesses. Normally, you do not want to have on each computer of each employee, including laptop and home, complete copies of folders and files of the company.

3) Avoid overwriting and conflicts of shared files. If two users work on the same folders sooner or later one of them will end up overwriting the files of their partner. The non synchronization avoids this problem.

4) Centralization and order. The non synchronization allows users access to a centralized harmonized and homogeneous files structure. Limits the possibility for each user accessing folders to delete, disorganized and replace files breaking the established order.

WHEN TO SYNCHRONIZE

There are specific cases where it is necessary to synchronize. Dataprius therefore has the ability to enable synchronization. 

Dataprius customers often use synchronization folders to store files connected to computers with multi-function document scanners. Also for applications that dump files in a particular folder.

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